Permit Revisions

The Arlington County Permit Office is  CLOSED for in-person customer service. Many services are available online. Learn more.

Many permit applications will require one or more revisions to meet standards and codes. Inspectors typically notify applicants that they need revisions. The manner in which you submit revisions depends on the type of permit for which you applied and your method of application.

Permit Type Application Method Revision
Permit Arlington Online Revisions > Permit Arlington
ePlan Review or Paper Submission Must match application method.

 

ePlan Review

 

 

Online Revisions>ePlan Review

 

Trade Permit Revisions

Paper Submission Paper Permit Revisions

Online Revisions

Online revisions to permit applications must be submitted with the same system used to apply originally: Permit Arlington or ePlan Review.

Permit Arlington

In Permit Arlington, a customer may need to

1. A customer learns that revisions are needed by receipt of an email notification indicating that revisions or additional information is required.

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Staff comments on the application will appear either in the text of the email or in an attached letter.

A customer can also find out about the need for revisions by viewing the My Records screen in his/her Permit Arlington account. If the customer needs to make a revision, s/he will see “Revisions Required” in the Status column and “Edit” in the Action column.

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Clicking either “this link” in the email or the word “Edit” on the My Records screen takes the customer to the Review page for the application in need of revision.

2. The next step(s) vary depending on which part of an application needs revision.

a. Revise the application itself: From the Review page, the customer can edit the application.

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b. Edit an application document: If the revision pertains to an application document, the customer can click “Continue Application” at the bottom of the Review page. The customer then proceeds to Plan Review. There, s/he can upload an application document or a revised version of an existing application document. Documents should not be deleted between review cycles unless the specific document is being permanently deleted from the submission.

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c. Edit plans and drawings: If the revision pertains to a plan or drawing, the customer can click “Continue Application” at the bottom of the Review page. The customer then proceeds to the Plan Review page. There, s/he can upload revised plan sheets.

i. Comment response letter: When resubmitting a plan or drawing, the customer must include a comment response letter (PDF or Microsoft Word document). The letter should describe how outstanding County comments have been addressed and should identify any additional changes made to the plan or drawing file since the last review cycle.

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ii. Uploading and naming revised plans and drawings: There are two options available, but Option 1 (not changing the file name) is easier and preferred by the Arlington County staff who review the files.

Option 1: If the file name has not changed, click the “Browse…” button above the list of files. (The button appears above the Name column on the left.)

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Option 2: If the file name has changed, click the file’s “Browse” button. (An individual file’s “Browse” button appears in the row for that file, as the second icon [paper and upward arrow] in the Actions column when reading the row from left to right.)

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Navigate to the revised file(s) you want to upload and click “Open.” The row will be updated to indicate that the existing file will be revised using the new file name.

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ePlan Review

  • In ePlan Review, an applicant may need to revise the application itself, provide a missing document or revise a plan sheet.
    • Permit revisions cannot be made while plans are actively under review by the County.
    • The ePlan revision process is the same for permits in applied status (prior to permit issuance) and for active revisions (after permit issuance).
    • Upload only the revised sheets.
    • Include a comment response letter (PDF) addressing all County comments and noting any additional revisions made to the permit submission.
    • All revised sheets must be submitted as searchable PDF files, including the comment response letter.
    • Do not delete previously reviewed sheets unless asked to do so by County staff.
    • Do not rename sheet files of revised documents. Use the exact same file names.
    • The ePlan Review system has sheet versioning capabilities. After a review cycle is completed, revisions can be made by uploading revised sheets through the ePlan Review portal.
    • See Instructions for Uploading ePlan Review Document Revisions. Note that in Step 4, Option 1 is strongly preferred by County staff.

Trade Permit Revisions

The process for revising a trade permit varies depending on whether the trade permit is associated with a building permit that will be affected by revisions to the trade permit.

Building Permit Affected

  1. If the trade permit is associated with a building permit and revisions to the trade permit will affect the building permit, the applicant must revise the building permit first, using the method through which s/he applied for the building permit (online, through ePlan Review or on paper). Revisions to the building permit must be approved before the applicant can revise the trade permit.
  2. After approval of the revisions to the building permit, the applicant must submit an amended application for the trade permit.
    1. The amended application must include the permit number. If it does not, the revised application will be charged the fees associated with a new permit application.
    2. On the application, only the items that are being changed or added should be updated. The job address, legal owner, contractor, etc. at the top of the form should remain the same, and the applicant information at the bottom of the form should be completed.
  3. Fees may be associated with the trade permit revision if the revision entails adding to the work outlined in the initial permit (e.g., by adding a circuit). The applicant must come in person to the Arlington County Permit Office to pay any fees associated with the revised permit application.

No Building Permit/Building Permit Not Affected

  1. If the trade permit is not associated with a building permit, or revisions to the trade permit will not affect an associated building permit, the applicant must submit an amended application for the trade permit.
    1. The amended application must include the permit number. If it does not, the revised application will be charged the fees associated with a new permit application.
    2. On the application, only the items that are being changed or added should be updated. The job address, legal owner, contractor, etc. at the top of the form should remain the same, and the applicant information at the bottom of the form should be completed.
    3. If the application is not associated with a building permit but includes plans, submit three (3) copies of the plans with the revised application. If the plans are 11 in. by 17 in. or smaller and contain fewer than five (5) sheets, the applicant can attach them, along with the application, to an email.
  2. Fees may be associated with the trade permit revision if the revision entails adding to the work outlined in the initial permit (e.g., by adding a circuit). The applicant must come in person to the Arlington County Permit Office to pay any fees associated with the revised permit application.

Paper Permit Revisions

To revise a paper-only permit, call the relevant office for specific instructions.

Building Permits

Revise a building permit using the same method with which you applied for it.

A building permit application submitted online via ePlan Review must be revised online via ePlan Review.

A building permit application that began and/or was reviewed at least once as a paper submission must continue with the paper process. The required documents and their preparation depend on the status of the building permit: applied (prior to permit issuance)—that is, you have applied for it but it has not yet been issued—or active status (after permit issuance).

Applied Status (Prior to Issuance)

To ensure a successful applied status revision via the paper process, you must follow these steps:

Required Documents for Revisions

  • Three (3) copies of the revised or new sheet(s) (for the builders, office and Zoning sets of plans)
  • A fourth copy of the revised or new sheet(s) to bring to the Public Health Division if the project requires a Health review
  • Original builders and office sets of construction drawings

 
Preparing the Documents for Revisions

  • Call the Zoning Division at 703-228-3883 for instructions on revising the Zoning set of plans.
  • Detach the sheets that are being revised from the builders and office sets of plans.
    • Do not detach the sheet that contains the permit labels and signature block.
  • Replace the detached sheets with one (1) copy of the revised sheet(s) in the builders set of plans and one (1) copy of the revised sheet(s) in the office set of plans.
  • Write (VOID) on the old detached sheets, fold them vertically and place them loosely inside the set from which they were removed.
  • Using the stamp in the Arlington County Permit Office, stamp the last sheet of the set that contains the permit labels and signature block “REVISED” and write the sheet or page numbers that were revised or added under the “REVISED” stamp.

Active Status (After Issuance)

There are two options for submitting Active Status revisions.

Option 1

Required Documents for Revisions

  • One (1) copy of the “approved” sheet(s) being revised
  • Three (3) copies of the revised or new sheet(s) (for the builders, office and Zoning sets of plans)
  • A fourth copy of the revised or new sheet(s) to bring to the Public Health Division if the project requires a Health review

 
Preparing the Documents for Revisions

  • Call the Zoning Division at 703-228-3883 for instructions on revising the Zoning set of plans.
  • One (1) copy of the new sheet(s) should be attached to the previously approved sheet(s) and stamped “OFFICE.”
  • One (1) copy of the new sheet(s) should be stamped “BUILDERS.”
  • Write “ACTIVE REVISION” on each sheet.

Option 2

Required Documents for Revisions

  • The builders copy of the approved set
  • Three (3) copies of the revised or new sheet(s) (for the builders, office and Zoning sets of plans)
  • A fourth copy of the revised or new sheet(s) to bring to the Public Health Division if the project requires a Health review

 
Preparing the Documents for Revisions

  • Call the Zoning Division at 703-228-3883 for instructions on revising the Zoning set of plans.
  • Place one (1) copy of the new revised sheet(s) in front of the previously approved sheet(s) in the builders set.
  • Write “VOID” on the previously approved sheet(s).
  • Stamp the last sheet of the set which contains the permit labels and signature block “REVISED” and write the sheet or page numbers that were revised or added below.
  • One (1) copy of the new sheet(s) should be stamped “OFFICE.” Write “ACTIVE REVISION” on the back of the last sheet.

Changing the Permit Holder

Sometimes, staff changes within a company, a change in contractor, or other situations arise that necessitate changing the individual who is the permit holder.

To transfer, or change the holder of, a permit issued by the Zoning Division or the Department of Environmental Services, call the relevant office for specific instructions.

Zoning Division: 703-228-3883
Department of Environmental Services (DES): 703-228-3629

Inspection Services Division (ISD) Permits

If the new permit holder will be a different individual employed by the same company or contractor...

The company can send an email from the company email address, or a letter on company letterhead (attached to an email as a scanned PDF), explaining the need to change the permit holder. Staff will update the records for the permit in question.

If the new permit holder is employed by a different company or contractor, or if the current permit holder is an individual and the new holder will be a different individual (such as the property owner)...

If the permit has not yet been issued…

The permit applicant must revise the application to reflect the change to the permit holder or contractor. Once the permit is issued, only the permit holder has ownership of the permit and the approved plans. After the permit is issued, any transfer from one holder to another would require written permission from the permit holder.

After the permit is issued…

The Arlington County Permit Office must receive a letter on company letterhead (attached to an email as a scanned PDF) from the permit holder authorizing the transfer of the project. The letter must include the permit number and the project address. The letter should also waive the right to a refund. The new permit holder must complete a new application or provide a letter on his/her company letterhead stating that s/he will be the permit holder for the permit number and scope of work. If the new permit holder is a contractor, the letter should include their DPOR contractor license number and their Arlington County business license number. If either the new or the old permit holder is the property owner, s/he needs to provide only a signed letter with the required information.

If the permit holder does not waive the right to a refund OR if the permit holder will not provide a letter authorizing the transfer, the person desired as the new permit holder must apply for a new permit. Once a permit is issued, the permit holder has ownership of the permit and the approved plans associated with it. Arlington County cannot give access to, or transfer ownership of, someone’s permit without his/her written permission.

If the new permit holder wants to use the same plan set, s/he must receive permission from the plan owner (the contractor or designer named on the plans) to use the plans.

 

Canceling a Permit

To cancel a permit issued by the Zoning Division or the Department of Environmental Services, call the relevant office for specific instructions.

Inspection Services Division (ISD) Permits

Only the permit holder can request cancellation of a permit. Email a scanned PDF of a letter on company letterhead to the Arlington County Permit Office. The letter should provide:

  • The permit number
  • The project address
  • A statement canceling the permit
  • A brief explanation about why the permit is being canceled

Scheduling Inspections

Once your plans have been revised, a re-inspection is required in order to ensure the safety and proper progress of the project.

Fees

Fee Schedules provide the range of fees charged for each type of application or activity related to land development in Arlington. Fees cover permitting, plan review, enforcement, inspection, service delivery, performance agreements and conditions. There are separate fee schedules for Inspection Services Division (ISD), Zoning and the Department of Environmental Services (DES). Some permits involve fees from more than one schedule.