Can proposals focus on other forms of equity beyond racial equity, such as gender or disability?
Yes. While the primary area is racial equity, the County considers all forms of inequities.
NEW: What is the allowable font size/spacing for the written format?
We recommend, but do not require, using 12-point Times New Roman font, with 1-inch margins and single-spaced.
NEW: Is the page limit reasonable?
The logic model (question 10), budget template (question 18), staffing table (question 22), and other required attachments (question 23) are not included in the 10-page limit. This should help keep the remaining responses within the page limit.
NEW: If your organization serves Arlington as well as outside of Arlington, can you still apply for General Support?
Yes. Please highlight the specific work your organization does that is done in Arlington County or with Arlington residents. Distinguish the percentage of staff time, for example, that is focused on Arlington County work in your budget template.
Do we need to re-state the questions or use bulleted numbers to indicate the question number? Can we combine any of the question numbers? For instance, Questions 8 and 9 about partnerships have a natural fit together.
You do not need to re-state the questions; simply using the number is sufficient. You should not combine question responses. While some questions fit naturally together and may have some overlap, respond to each question individually. Refer to the rubric to understand how to best answer each question individually, enabling you to earn the most points.
NEW: Can you refer to a previous question in a response?
No. All of the required elements for the response, per the rubric, must be included in that response. Reviewers will not flip back to previous responses to score your response.
NEW: There are three questions that ask about staff experience?
Each is nuanced in the information it is seeking. Use the rubric to understand what should be described. The staffing table does not count toward the page count, and there is an example on the NOFA that shows the level of detail expected. Additionally, you do not need to provide detail around staff that are irrelevant to the proposal or question.
NEW: For Section 3 Question 9, the rubric asks for how the organization will deliver on proposed programming, but that does not appear to be a part of the question.
The idea is that you should describe how the organization will use the partnerships to deliver the proposed programming. The NOFA document has been updated to reflect this, and reviewers will receive an updated rubric to reflect this.
NEW: If you have formal MOUs, do you need to describe or attach them?
No. You can simply state that you have MOUs in place.
NEW: If I am describing a project that has many different activities and many different partners, how will I narrow down which partners to include?
Utilize the green boxes in the rubric for the question and narrow it down to the partners most relevant to the program delivery.
BUDGETS AND LOGIC MODELS
My first experience with the application is that you cannot move forward to different sections until you have completed the information on the previous section. How can you access the logic model and budget templates if you are unable to access different sections?
There is a PDF version(PDF, 2MB) of the application available for download, allowing you to view and complete the application prior to submitting it in the official portal. Templates are available for download as well:
Are the links to those templates in the NOFA PDF? I have looked and did not see them.
We updated the PDF with links to the templates. Additionally, links to the templates are provided above and on the main NOFA website.
Are you restricted to using the templates on the application portal?
No. If you have an existing format that addresses the questions asked, you may use that and are not required to use the provided template.
NEW: The instructions on page 4 indicate that "Sections 3-7 should be kept to a maximum of 10 pages total, not including the logic model, budget form, budget narrative, and staff and Board contributions chart." What is the budget form?
We apologize for the confusion on this - we missed editing this sentence. There is no budget form separate from the budget narrative (the budget template provided).
NEW: Do we need to call out the logic model, budget template, staffing table, and other required attachments within the 10 pages?
No. You will submit them as an attachment. If you would like to reference them, something along the lines of "See logic model" is acceptable.
Is the project scope what is included in the logic model?
Yes, the project scope is a great way to show the contours of the logic model, and the logic model is a visual representation of the project scope.
NEW: Are "Program Goals" in the logic model template SMART goals?
Could you discuss the components of logic models for general operations?
Think about and describe the environment your work requires and the stakeholders who impact the work. Refer to the last line of the sample provided.
Can unrestricted funding go toward the general operations of all of our programs?
Yes. Build the logic models based on what you are requesting to be funded, which can spread across multiple programs.
Is there just one logic model or a series of models to cover all components of larger change?
You can have multiple programs, and each may have a logic model. For the purpose of this NOFA, it is ideal that applicants focus on one clear objective.
Do you need to include quantitative change in your logic model?
No, it is not required. If your program permits quantitative change, you can include those numbers in your logic model.
Does it make sense to list the same stakeholder group multiple times in your logic model if you are serving them in different capacities?
Yes. Be clear about the differences, and distinguish if it is the same core population across each activity. For example, if 20 youth are receiving homework help and 20 youth are receiving workforce development, please be clear about whether or not it is the same 20 youth receiving both services and not 40 youth receiving separate services.
From the definition of outcomes - are these long-term results versus the short-term results of outputs?
Yes, outcomes are more long-term impacts that caused a measurable change, and outputs are more short-term or near term results that are more directly related to the activities.
From the TA Session #2 presentation, it sounds as if the logic model will be used, at least in part, to assess budget reasonableness. Is that the case? If so, what is the process?
No, the logic model does not directly assess the budget reasonableness. The budget is assessed based on the criteria detailed in Section 6 of the rubric. The logic model may help you identify the staff and materials needed in your budget.
Are there guidelines on how the budget narrative should be formatted? Since it is not a part of the 10-page limit, should we put that on a separate document?
You can refer to the budget template provided for general formatting. The sample provided indicates the level of detail and format that we would expect on the budget. It is submitted as an individual document.
NEW: Should the FTE count on the budget template be equivalent to the number of positions that are working on the project (so if a full-time staff member is working on the proposal, count 1.0 FTE), or the percentage of their time for which we're applying for funding (so if a full-time staff member is spending 10% of their time working on the proposal, count 0.10 FTE)?
Count the percentage that is being covered by the budget requested. A fulltime staff member who is spending 10% of their time on the proposal would count as 0.10 FTE. Be sure the narrative column supports what the FTE count means.
NEW: The budget template does not allow users to insert additional lines. As such, it is not possible to create detailed lines for each budget category of spending. For example, the salary section will have all positions lumped in one line. Is this okay?
Yes. The narrative column should be used to describe the breakdown of your total for each category of spending. Use the narrative column to highlight each position included in the budget.
How hard and fast is the audit requirement, especially for smaller nonprofits? Do you have recommendations for where to get an audit?
A financial review is required if a full audit is not available. A nonprofit's Board members may be a good resource for contacts with experience or a background in accounting who may be able to provide a basic financial review pro bono or at low cost.
NEW: Section 7 asks for an FY 2023 Budget. As this is an FY 2025 NOFA, do you need an FY 2024 Budget? I know different organizations have different fiscal years, but by the time this NOFA application is due in December, most organizations should have an FY 2024 budget.
You may provide your most recent fiscal year's budget, whether that is FY 2023 or FY 2024, to meet this requirement.