OFFICE OF THE TREASURER
ADMINISTRATION AND SPECIAL PROJECTS DIVISION
PROGRAM MISSION: To ensure optimal use
of available resources and high quality service by providing functional
office-wide administrative and systems support in order to in areas including
personnel functions, accurate and detailed statistical analyses, timely
preparation and monitoring of County and State budgets, information system
analysis, design, and support, and special projects assigned by the Treasurer.
The Administrative Section is responsible for providing office-wide
administrative support, including both verbal and written communication with
taxpayers. The section performs and
coordinates all office personnel functions; oversees state and local
legislation activities; provides statistical analyses and assists the Treasurer
with projects necessary for reporting, presenting, and disseminating public
information.
The Special
Projects Section performs both routine and special (one-time)
projects. Duties include: determining
the equipment and supply needs of the various sections of the office; acting as
liaison with the Department of Technology Services (DTS) in determining the
telephone and LAN access needs of the office; designing and developing office
forms and mailers for tax bills and other distribution materials; monitoring
the inventory of and maintaining office equipment; coordinating with the Office
of Support Services for installation or relocation of office furnishings;
website development and maintenance; providing office display needs, such as
signs, charts, and graphs; placing tax deadline and other special notice
advertising with local newspapers; facilitating distribution and dissemination
of public information materials for the office; coordinating the bulk mail,
business reply mail, and other special mailing needs with the U.S. Postal
Service and private vendors; developing the annual budget; and maintaining the
office archives, which involves transporting of files to and from the County
archives center.
|
Administration
and Special Projects
|
|
FY 2002
|
FY 2003
|
FY 2004
|
% Change:
|
|
Actual
|
Adopted
|
Proposed
|
'03 to '04
|
|
Personnel
|
$666,839
|
$692,676
|
$713,994
|
3%
|
|
Non-Personnel
|
103,283
|
87,141
|
86,317
|
-1%
|
|
Total Expenditures
|
770,122
|
779,817
|
800,311
|
3%
|
|
|
|
|
|
|
Revenues
|
111,895
|
106,408
|
98,745
|
-7%
|
|
Net Tax Support
|
$658,227
|
$673,409
|
$701,566
|
4%
|
|
|
|
|
|
|
Authorized FTEs
|
8.0
|
8.0
|
8.0
|
|
|
Funded FTEs
|
8.0
|
8.0
|
8.0
|
|
SIGNIFICANT BUDGET HIGHLIGHTS:
-
Because of state
budget cuts affecting funding for the Treasurer's Office, a reduction in
operating expenditures was taken.
-
Increased funding for materials and postage for the
permit parking program which will now permanently reside in the Treasurer's
office budget.
-
A decrease in State Compensation Board funding. Action was taken by the Compensation Board
by authority of Section 15.2-1636.8 et.seq, Code of Virginia. This action was imposed by the Compensation
Board as a result of new revenue forecasts by the Governor.
-
Revenue reduction due to decreased parkulator revenue
applied across all Treasurer program budgets.
Objective: To ensure timely and accurate responses to
inquiries from citizens, County departments, and other governmental agencies.
| |
FY 2001
|
FY 2002
|
FY 2003
|
FY 2004
|
FY 2004
|
| |
Actual
|
Actual
|
Estimate
|
Estimate
|
Target
|
|
Mission Outcome Measures
|
|
|
|
|
|
|
Percent of personnel transactions processed
satisfactorily
|
96%
|
98%
|
99%
|
99%
|
100%
|
|
Percent of technology support satisfactorily
provided within one fiscal year
|
99%
|
99%
|
100%
|
100%
|
100%
|
|
Percent of payment vouchers/purchase
orders satisfactorily processed bi-weekly
|
99%
|
99%
|
100%
|
100%
|
|
