Fiscal Year 2004 Proposed Budget

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SHERIFF'S OFFICE
ADMINISTRATIVE AND JUDICIAL SERVICES DIVISIONS

PROGRAM MISSION: To provide safe and secure judicial services and administrative support and resources for the Sheriff's Office multiple missions.

There are four distinct sections within this program: Administration, Courthouse Security, Process and Transportation.

• The Administrative Division ($1,510,749, 18.0 FTEs) is charged with the responsibility of providing financial analysis, preparing the annual budget, human resources, training, information systems and technology, and safety programs for the entire Sheriff's Office. The activities of this section include: analyzing budget requests; processing and monitoring expenditures and revenues; overseeing the recruitment and hiring process; conducting background investigations on all potential employees for the Sheriff's Office; serving as liaison to other County agencies or outside organizations for legislation, human resources, safety, computer operations and fiscal affairs as it relates to the Sheriff's Office; and conducting internal investigations. All funding that relates to overall functions of the Sheriff's Office are budgeted under this division (e.g. training, uniforms).

• The Courthouse Security Section ($1,763,319, 24.8 FTEs) has the responsibility of maintaining security and order in the courtrooms of the Circuit Court, General District Court, and Juvenile and Domestic Relations District Court. Additionally, this section must ensure the safe movement of inmates/prisoners to and from the Detention Facility for court proceedings, provide support services to Judges as situations dictate, manage jurors both in the courtroom and when sequestered, and other related tasks and duties as required by the courts.

• The Process Section ($998,166, 12.0 FTEs) is charged with serving all legal notices, summonses, orders, and other civil processes issued by the courts and regulatory offices. It also supervises evictions within the County, and executes levies, sales, and seizure of property. In conjunction with the Treasurer's Office, it assists in the collection of delinquent taxes. This section conducts fugitive investigations and executes criminal arrest warrants and capiases issued by the courts. In addition, they are responsible for the custody and transportation of persons that are extradited to Arlington from other states as well as those wanted by Arlington County but arrested in other jurisdictions in Virginia.

• The Transportation Section ($585,831, 7.0 FTEs) is charged with the safe and secure transportation of all inmates to and from state facilities, other jurisdictions, as well as medical and other appointments outside of the Arlington Detention Facility.

SIGNIFICANT BUDGET HIGHLIGHTS: The FY 2004 budget for the Administrative and Judicial Services Programs reflects:

• Personnel expenses and FTE increased due to the transfer of a Deputy Sheriff II position from the Corrections Division ($51,039, 1.0 FTE) to create a Director of Judicial Services position, and normal step increases.

• Non-Personnel expenses increased mainly due to operating equipment (replacement of Scott Air Packs $25,000), an increase in rental of County owned vehicles ($12,308), and radio system maintenance repair not previously budgeted ($21,000).

• Revenues increased mainly due to the Court Security Fee ($200,000), highway safety grant ($15,000) and state salary reimbursement grant ($29,654).

PERFORMANCE MEASURES:

Objective: Provide financial, human resource, training, information systems and technology and safety programs support for the Sheriff's Office (Administrative Section).

• Applications received are based on the date the application was completed and turned into the Human Resources Department. Applications may be carried over from year to year; thus, an application could be filed in one fiscal year and the applicant actually hired in the next fiscal year.

• In-house training includes: blood-borne pathogen, hazardous material control, sexual harassment and similar programs.

• Re-certification includes classes such as semi-annual firearm certification, first aid/Cardiac Pulmonary Resuscitation (CPR), Virginia Criminal Information Network (VCIN)/National Crime Information Center (NCIC), and Cap-stun instruction.

• The Virginia Department of Criminal Justice Services, American Correctional Association and Virginia Law Enforcement Professional Standards Commission mandates in-service training.

Objective: Security and order in the Courthouse courtrooms and the safe movement of inmates (Courthouse Security section, Judicial Services).

Objective: Serve all legal notices, summonses, orders and other civil processes issued by the courts and regulatory offices (Process Section, Judicial Services).

• Number of papers actually served exceeds the number of papers received because some papers require more than one service per paper (e.g.: levies; evictions; garnishments).

• The number of cleared warrants includes arrests.

Objective: Ensure the safe and secure transportation of all inmates (Transportation Section, Judicial Services).

• Transport equals one trip from one destination to another with any number of prisoners on board (does not include return empty trips).

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