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Department of Management & Finance

Fiscal Year 2004 Proposed Budget

Section C - General Government
Office of Support Services

Proposed Budget Contents | Section C Contents | Office of Support Services Contents | Submit Comments

TEN-YEAR HISTORY - OFFICE OF SUPPORT SERVICES

                  ADOPTED PROPOSED
  FY 1995 FY 1996 FY 1997 FY 1998 FY 1999 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004
                     
AUTHORIZED POSITIONS
PERMANENT
Full-Time Equivalents 78.3 78.0 78.0 78.0 78.5 83.5 84.5 84.5 80.5 80.5
TEMPORARY
Full-Time Equivalents - - - - - - - - - -
TOTAL FULL-TIME EQUIVALENTS 78.3 78.0 78.0 78.0 78.5 83.5 84.5 84.5 80.5 80.5
EXPENDITURES (000s) 6,016 6,542 6,844 6,761 7,439 10,958 10,890 8,650 8,885 9,045
REVENUES (000s)
Fees/Miscellaneous 175 396 460 307 420 1,304 619 392 270 351
Grants - - - - - - - - - -
TOTAL REVENUES (000s) 175 396 460 307 420 1,304 619 392 270 351
NET TAX SUPPORT (000s) 5,841 6,145 6,384 6,454 7,019 9,654 10,261 8,257 8,615 8,694

Note: FY 2002 actual expenditures and FY 2003 and FY 2004 budget do not include insurance premiums and claims (including worker's compensation) which have been moved to Non-Departmental.

PROGRAM HISTORY - OFFICE OF SUPPORT SERVICES

FY 1995: Added a Claims Coordinator position (1.0 FTE) to enhance collection of subrogation revenues from third parties for County property damage.
Added full funding for an HVAC mechanic position (0.7 FTE) for the Courts/Police Facility.
Reduced funding for a Construction Project Manager (0.7 FTE) for the Courts/Police Facility and eliminated funding for a Construction Project Manager (0.5 FTE) for the Detention Facility, based on completion of construction.
Eliminated four custodial positions (4.0 FTEs) due to contracting out custodial services.
Froze an Engineering Tech position (2.0 FTE) in the Facilities Planning Section.
Added approximately $1.3 million for operating and maintenance costs for the new Detention Facility, Courts/Police Facility and the Court Square West building.
Reduced operating and maintenance costs approximately $0.5 million due to favorable bids on contracting out custodial services and the demolition of the old Court House.
FY 1996: Eliminated funding for a Construction Project Manager (0.3 FTE) for the Courts/Police Facility based on completion of construction.
Froze one Carpenter position (1.0 FTE), one Preventive Maintenance Supervisor position (1.0 FTE), two Construction Management Specialist positions (2.0 FTEs) and one administrative position (1.0 FTE).
Transferred contract janitorial services, pest control, and refuse removal costs ($68,000) from the Sheriff's Office to OSS for the Detention facility.
County carpool expanded by 16 vehicles by transferring under-utilized vehicles from operating agencies.
FY 1997: Added $475,000 for contracted building maintenance and repairs to address outstanding needs, expiration of service warranties and more sophisticated equipment.
Continued the freeze of the five positions frozen in FY 1996.
FY 1998: Unfreeze one carpenter position (1.0 FTE,) and convert to an equipment mechanic to maintain the Arlington Mill Community Center.
Increase non-personnel expenditures of $161,612 to operate the Arlington Mill Center.
Increase in Intra-County charges of $140,000 to be paid by the Schools for the use of the Arlington Mill Community Center.
FY 1999: Froze a part time Administrative Assistant position (0.5 FTE,) a Custodial Trades Operations Supervisor position (1.0 FTE), and an Equipment Mechanic position (1.0 FTE).
Continued to freeze a Preventive Maintenance Supervisor position (1.0 FTE), Construction Management Specialist positions (2.0 FTEs), and an Administrative Assistant IV position (1.0 FTE).
Intra-County charges have been increased because the duties of the Accounting Technician (0.5 FTE) have been transferred to OSS Administration Section.
FY 2000: Continued to freeze 6.5 FTEs: Trades Operation Supervisor position ($49,387, 1.0 FTE); Senior Trades Worker position ($29,871, 1.0 FTE); Construction Management Specialist positions ($80,706, 2.0 FTEs); Equipment Mechanic position ($38,668, 1.0 FTE); Administrative Assistant III position ($20,567, 1.0 FTE); Administrative Assistant IV position ($13,819, 0.5 FTE).
Increased personnel expenditures ($41,667, 1.0 FTE) for a HVAC Mechanic I.
Increased contractual services for partial year funding for maintenance ($85,743) and custodial services ($71,925), and increased the operating base by $341,559 for the new Barcroft Sports Complex, WETA facility and Ft. C.F. Smith.
Increased contractual services for new facilities reinvestment for the Courts/Police Building, Detention Facility, Residential Program Center, Central Library and Argus House ($304,000), per the County Board request.
Consolidated County Risk Management program to include the Safety Program, Workers' Compensation and Non-Departmental Insurance. This is an addition of $3.6 million and 4.0 FTEs.
FY 2001: Added a Real Estate Specialist to the Real Estate Section ($50,808, 1.0 FTE); personnel expenditures to be charged to the Capital Improvement Program budget.
Full-year funding for three facilities (Barcroft Sport Center, WETA and Ft. C.F. Smith) that were partially funded in FY 2000 ($175,672).
Consolidated the County Risk Management program operations into a new agency ($3,669,102).
Decreased Department of Technology Services (DTS) expenditures of $88,033 to reflect the elimination of DTS charges for data processing and personal computers as part of the transition of DTS from an internal service fund to a general fund department
FY 2002: Unfroze a Personnel Technician position (1.0 FTE) and an Accounting Technician position (0.5 FTE).
County motor pool expanded by two vehicles.
FY 2003: Unfroze a Custodial Trades Supervisor position (1.0 FTE) to be used for technology support and a Construction Management Specialist position (1.0 FTE) funded through the capital projects.
Transferred a frozen Trades Operation Supervisor position (1.0 FTE) and a funded Management Specialist I position (1.0 FTE), along with the real estate right of way function, to the Department of Public Works.
Eliminated two frozen positions: a Construction Management Specialist position (1.0 FTE) and an Equipment Mechanic position (1.0 FTE).
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