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OFFICE OF SUPPORT SERVICES
DEPARTMENT BUDGET SUMMARY
MISSION STATEMENT: To optimize the use
of County resources by providing essential services to County agencies.
The Office of Support Services
(OSS) provides support services to other County agencies in the areas of
facilities planning and construction; facilities maintenance and custodial
services; vehicle acquisition and maintenance; risk management; printing, mail
services and photocopying; and real property acquisition and management. The Department continues to place an
emphasis on improving customer service by enhancing responsiveness, timeliness
and efficiency and by improving communication with user agencies.
FY 2004
PRIORITIES: The FY 2004
priorities for the Office of Support Services are:
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To continue the implementation of the Open Space Master
Plan through land acquisition with park bond funds.
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To continue the design and construction of approved
Vision 2020 projects.
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To continue the implementation of the Enterprise Risk
Management initiative, with special emphasis on security and the County's cost
of risk.
PRINCIPAL PROGRAMS: The principal programs of the Office of Support Services are:
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The budgets and program narratives for the
Printing Section and the Automotive
Equipment Division are included in
the Internal Service Funds section
(Section O).
SIGNIFICANT BUDGET CHANGES: The FY 2004 proposed budget for the Office of Support Services is
$9,044,747, a two percent increase over the FY 2003 adopted budget. The budget reflects the following changes:
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Increase in non-personnel ($121,936) is attributable to
inflationary increases for maintenance and service contracts.
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Increase in Intra-County charges is primarily due to using
charge-backs rather than direct charges for costs of maintenance and repair requests
by County agencies. Using the charge-back method facilitates capturing the full
cost associated with maintaining and repairing county facilities. The remaining increase reflects step and
fringe benefit increases for administrative support charged to the Printing
Fund.
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Increase in revenues is the result of charges to
Charles E. Smith ($70,538) to cover the cost of one planner to oversee
renovations of Court House Plaza ninth floor, and rental increase for a County-owned
property at North 5th Street and Pollard Street ($8,020).
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Increased fees result from increased court fees
received from the state ($3,000).
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DEPARTMENT
FINANCIAL SUMMARY
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FY 2002
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FY 2003
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FY 2004
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% Change:
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Actual
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Adopted
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Proposed
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'03 to '04
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Personnel
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$3,916,337
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$4,618,857
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$4,686,705
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1%
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Non-Personnel
|
4,911,809
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4,427,818
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4,549,754
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3%
|
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Subtotal
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8,828,146
|
9,046,675
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9,236,459
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2%
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Intra-County Charges
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(178,322)
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(161,202)
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(191,712)
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19%
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Total Expenditures
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8,649,824
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8,885,473
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9,044,747
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2%
|
|
|
|
|
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Fees
|
77,499
|
75,000
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78,000
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4%
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Miscellaneous
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314,892
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194,650
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273,208
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40%
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Total Revenues & Fees
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392,391
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269,650
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351,208
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30%
|
|
|
|
|
|
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Net Tax Support
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$8,257,433
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$8,615,823
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$8,693,539
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1%
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|
|
|
|
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Authorized FTEs
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84.5
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80.5
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80.5
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Frozen FTEs
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(5.0)
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-
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-
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Funded FTEs
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79.5
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80.5
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80.5
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PERFORMANCE MEASURES:
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FY
2001
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FY
2002
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FY
2003
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FY
2004
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FY
2004
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Actual
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Actual
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Estimate
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Estimate
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Target
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Mission Outcome Measures
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Percent
of facility renovation projects completed on schedule and within budget
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N/A
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N/A
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N/A
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95%
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100%
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Percent
of inspections in compliance with
standards
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90%
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91%
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92%
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92%
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92%
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Percent
of decrease in energy consumption from year to year
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2.4%
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3.1%
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2%
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3%
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4%
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Percent of annual motor pool utilization
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86%
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86%
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87%
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88%
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90%
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Number of acres acquired to support the Open
Space Master Plan
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3.2
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2.45
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25.5
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7.0
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3.0
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Number of worker's compensation claims per year
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382
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861
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396
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406
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N/A
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-
In FY 2002,
number of worker's compensation claims increased significantly due to the
September 11 incident.
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